Business Letter Format with Free Template – Forbes Advisor



Your contact address

If the contact address is already included in the header, skip it. Otherwise, include them in your contact information:

  • Full name
  • Job title
  • Company
  • Address
  • Town
  • : State
  • : Postal code

Phone number

E-mail address


This is the date you write the letter. If your contact information is on letterhead, your business letter begins with the date.

  • Delivery address
  • The address should include:
  • Full name
  • Job title
  • Company



: State

: Postal code [last name]Greeting

The greeting you use depends on how familiar you are with the recipient. [first name]Use “To whom it may concern” if you are unsure who will receive and read your letter.

If you formally know the addressee, use Dear


If you know the recipient informally, use the greeting Dear


  • The body of the letter
  • It’s the meat of the business letter. Use single spacing for readability. You can use extra lines between paragraphs, after the salutation, and above the final salutation.
  • closing greeting or farewell
  • Again, the final greeting depends on how formal or informal your relationship with the recipient is. Some of the more commonly used closing greetings in business include:
  • Sincerely
  • Warmly


Sincere friendships


All my wishes

Your signature You must always end with a handwritten signature even if the letter is typed and printed using a computer. Handwritten signatures help build rapport with the recipient even if this is your first communication. Always write your full name and title below the signature. Optional Items to Include If you are including additional documents related to the letter, list those attachments after your signature and name. If you’re sending a sales letter, you might consider including a call to action (CTA) at the bottom of the letter.
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