How to create a certificate template in Microsoft Word


Microsoft Word makes it easy to create beautiful, professional-looking certificates as well as fun, kid-friendly certificates. Here’s how to use it!

How to use the certificate template in Microsoft Word

Most organizations use certificates at some point for one purpose or another. By learning how to design your own certificate, you can save money and time by not hiring someone to do them for you.

The fastest and most accurate way to generate a certificate in Microsoft Word is by using Word templates. This article provides you with a step-by-step guide on using a certificate template to create certificates. We also offer you an alternative method to create a certificate without using Word templates.

How do you decide which template to use in Word?

A template determines which macros and styles are presented in the configuration of a document. You can only use one template at a time in a document. However, you can change some elements of the template depending on the desired result, such as: style, color, text and font.

By searching for the word “certificate” under the Word search engine, you can select a certificate template that best suits your needs. There are several options to choose from, and even without finding the perfect match, you can still change the content of the template you choose to serve your event or purpose for the certificate.


Method 1: Create a certificate using Word templates

Microsoft Word has an assortment of readily available certificate templates. All you have to do is pick one and start editing. Below are the steps to follow to access the templates:

Select the template to use

  1. Open Word, and in the side menu, click New.

    New document window with a blank document and a template search box
  2. Click on the Search bar and type certificate to display a number of certificate templates.

    Certificate template designs
  3. Select a certificate template from the options offered and click To create. The selected certificate will open as a new document.

    Open Word document with certificate
  4. You can start by adding a custom border to your certificate. To achieve this, select Design, and at the top right of the menu, click Page borders.

    Borders and Shading Dialog Box
  5. In the context menu, click page borders on the Shading and Borders tabs.

    Borders and Shading dialog box with Borders tab and border options
  6. In the settings dialog box, locate and click Custom and select a border of your choice.

  7. Apply the border you selected by clicking OKAY.

    Borders and Shading dialog box with OK and Cancel options
  8. You can now apply the color choices of your choice on your certificate. To do this, click on the Design box and Choose colors from the Formatting documents assortment. Move the cursor over the displayed themes to preview the different looks you can get on the certificate.

    Theme color drop-down menu
  9. Select a theme that matches your preferences, then Save changes

Edit the text to appropriate content

The next step is to customize the default text on the certificate and write what you want the document to say. You can change the text font, text size, space and color.

  1. Select the model title by double click above.

  2. Locate the Home tab in the top menu of the Word document and select to view the police section.

    Drop-down menu with font options
  3. Select the size and type the font you want for your title

  4. You can choose from different types of font options and apply Bold, Italic, or Underline to the title to see if it fits.

  5. Click the arrow under Font color to select a color for your title.

  6. Type custom text on the title to suit your event or occasion. Do the same with the rest of the text in each section of the certificate and modify the content to make appropriate statements.

    Final certificate edited with modifications on all fields

Method 2: Create a certificate in Microsoft Word without using a template

It is not mandatory to use a template when you need to design a certificate; it is possible to do it without. To do this, follow the steps below:

  1. You need to change the document landscape first to create a certificate using the normal document format. Open a new Word document, navigate to Layout area and select to display the Layout section.

    Layout window with layout options
  2. To select Orientation from the layout category. Click the drop-down arrow to display a command box.

    Page orientation button with Portrait and Landscape options
  3. Locate and select Countryside.

  4. Then from the ribbon above click on Design.

    Design window
  5. Click on Page borders.

  6. Of Page border section, you can select templates for your certificate.

  7. You can choose to customize style, color, art and width, select Okay to save the changes, and then preview the document to determine if you are satisfied with the design of the certificate.

  8. To adjust the margin of the certificate, you can click Options and enter new values ​​to your liking.

    Border and Shading menu in Microsoft Word
  9. Insert a number of text boxes in the document. You can edit the text Character font, Cut, and Color to appear as you want. Save changes on the custom template when finished.

Final certificate edited with borders and edited text

advice: The features highlighted above are available for Microsoft Word 2019, 2013, 2016, and Microsoft 365. Additionally, if you need more template options, you can always download more Microsoft Word templates to apply to your certificate.

What is the significance of certificates in any organization or institution?

In addition to the nature of the award and the recognition value it presents, a certificate is also a personalized attestation that an individual obtains to indicate and verify their competence in a specific area of ​​performance.

Obtaining a certificate signifies the legitimacy and qualification of a person to handle a specific task. It states that the individual has been educated, trained and tested to ensure that he is fit and worthy of a particular role or responsibility.

Learn how to do it on your own

Creating and printing your own certificate will be considerably easy and convenient once you understand how to use Microsoft Word to create a template. However, the most accurate way to create a certificate is to use the certificate templates provided in Word, as it is both quick and easy.

Your certificate can be awarded to colleagues or staff when the need arises. In the work environment, issuing certificates for outstanding performance or simply for recognition serves as motivation for sustained or improved results by your employees. Microsoft Word allows you to design and create certificates yourself in the simplest way possible.

How to create a custom template in Microsoft Word

You know the value of a model as saving time. But have you ever created your own custom template in Microsoft Word?

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