How to Lock Your Secrets in the Notes App (And Why You Should)

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Searching for data or photo lockers will lead you to many apps. Some of them are really secure – others less so – but since you are dealing with secure data (documents, photos, security codes or bank details), you may not want to trust a third-party iPhone app that happens to have a thousand 5-star reviews. Because it’s actually better to use Apple’s Notes app instead.

Sure, you won’t get the same document organization and management features, but what you do get is the ability to add and lock any media to a secure note. An Apple-encrypted note synced across all your Apple devices that can be opened using a password, Touch ID, or Face ID.

How to Add Documents or Photos to an Apple Note on iPhone, iPad or Mac

If you want to lock a text note, there’s not much to do. But if you want to lock documents, photos or videos, you need to add them to the note first.

On your iPhone or iPad, create a new note and tap the Camera button above the keyboard. From there, press the “Choose Photo or Videoto add a photo or video from your library. To scan and save documents, press “Scan documents.”

Screenshot: Khamosh Pathak

You won’t see any button to import data from the Files app, or any other app for that matter. But there is a workaround – the drag and drop feature – which allows you to add different files and documents into the Notes app. For this, you must be using iOS 15 or iPadOS 15 and above.

Open the application where the file is saved, long press and move your finger a little to retrieve it. With your other hand, open the Notes app and navigate to the note in question. Release your finger to add the data to the note. Depending on the data type, you may not be able to preview or see the data in the note, but you can use the Share option to open it in any compatible app.

Importing all data to the Mac is even easier. Just use drag and drop for everything: photos, videos, PDFs or documents.

How to Lock Notes on iPhone or iPad

Screenshot: Khamosh PathakScreenshot: Khamosh Pathak

Now that you have the data ready to go, it’s time to start locking down the note. Open the Notes app and choose the note you want to lock. Tap the three dots After button, and choose the “Lock” option.

Screenshot: Khamosh PathakScreenshot: Khamosh Pathak

If this is your first time locking a note, you will be asked to create a password and a password hint. From there, also make sure to enable the Touch ID or Face ID option if you want to unlock notes without entering password. Press the “Fact” to save the setting.

Each time you lock a new note, you will be asked to re-enter the password for verification. Once a note is protected, you can quickly lock or unlock the note using the Lock icon (it looks like a padlock) in the top toolbar.

Screenshot: Khamosh PathakScreenshot: Khamosh Pathak

Unlocking notes is simple: just open the note, press the “Show noteand authenticate using password, Touch ID or Face ID.

How to Lock Your Notes on Mac

Locking notes on Mac is simple: open the note you want to lock, click the Lock button on the top toolbar, and choose the “Note on locking” option.

Screenshot: Khamosh PathakScreenshot: Khamosh Pathak

When you do this for the first time, you will again be asked to create a new password and provide a password hint.

If you’re using a Mac with Touch ID, we recommend enabling the option to unlock notes using Touch ID. Click the “Set password” to save the settings.

Screenshot: Khamosh PathakScreenshot: Khamosh Pathak

When you try to access a locked note, you will be asked to scan your finger using Touch ID.

Screenshot: Khamosh PathakScreenshot: Khamosh Pathak

On Mac, you can also quickly lock all unlocked notes. Click it Lock icon and choose “Close all locked notes.”

You can also enable Touch ID for locked notes from Settings. Click the “Remarksin the menu bar and choose “Preferences.” From there, activate the “Use Touch ID” of the Notes locked section.

How to remove the lock from your notes

Don’t want to lock a note anymore? On your iPhone or iPad, open the note and after unlocking it, tap the three dots After button. Here choose the “Eliminate” option.

Screenshot: Khamosh PathakScreenshot: Khamosh Pathak

On the Mac, locate the note, click the Lock button on the top toolbar, and choose the “Remove lock” option.


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