iOS: How to scan documents with the Notes app


Apple improves its Notes app every year, and the ability to scan documents into the app on iOS is better than ever. Follow after the break to see how this useful feature works. We will also see how to scan documents directly in the Files app.

Apple has done a good job of implementing document scanning seamlessly in Notes. It works well and is quick and easy to use. I like that my scans sync across all of my Apple devices and it’s super quick to share scans with or without tagging them.

One thing to keep in mind, if you’re going to be scanning a lot of documents, you’ll probably want to stick with a dedicated sheet-fed scanner like a Fujitsu ScanSnap model. But if you do more occasional scanning (or don’t need automatic document feeding), iPhone and iPad can handle it smoothly.

iOS: How to scan documents in the Notes app

  1. Open a new or existing note
  2. Tap the camera icon and tap Scan documents
  3. Place your document in camera view
  4. You can use the auto capture option by bringing your document into the viewfinder or using the shutter button or one of the volume buttons to capture the scan
  5. If necessary, adjust the corners of the scan by dragging, and then press Continue analysis
  6. You can scan more pages if necessary, press to safeguard in the lower right corner when finished

* You can also easily scan documents directly into Files app to import them to iCloud Drive / your Mac or other device. After opening the Files app, tap the three-dot icon at the top right, and then tap Scan Documents.

This is what scanning looks like in the Notes app:

 How to scan with iPhone iOS Notes app Procedure 1

This feature works great for any size document, but is especially useful for large documents that can be awkward to scan with a traditional scanner.

A tip for adjusting the captured area: press lightly away from the magnifying glass in each corner, then drag to where you want it.

 How to scan with iPhone iOS notes app walkthrough 2

You also have the option of using the camera’s flash and filters when scanning. You can change these settings at the top of your screen.

You can also edit your documents after scanning them. Tap your scanned documents to bring up the editing toolbar (at the bottom of your screen, shown in the third image above) to add more pages, change the filter, rotate, and crop.

By pressing the share button (upper right corner) from scanned documents, you will be able to annotate, annotate in PDF format, print, copy and share.

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