Rental Reference Letter Template



Every property manager wants to know that candidates are who they say they are. This is why background checks and credit checks are almost always required. Additionally, many property managers will ask for a rental reference letter to get another level of validation that you are who you say you are. This is the perfect time to prepare all your documents if you are starting your apartment search. Start with the rental reference letter and review a sample rental reference letter before creating one.

What is a rental recommendation letter?

A rental recommendation letter is a written document that explains why you would make a good tenant. Someone who knows you well and can vouch for your personality writes a rental recommendation letter. Property managers usually ask people to submit at least two rental reference letters with their rental applications.

Why are rental reference letters important?

When applying for an apartment, whether you live in a competitive city for renters or in a suburb with many options, rental reference letters can help you get the apartment you want. Rental reference letters act as validation that you are who you say you are. They also provide proof of your character. Ultimately, landlords and property managers want to choose the right person for their rental, and a rental reference letter can help them do just that.

How to write a rental recommendation letter

Follow these steps when writing a rental reference letter or provide this information to your rental reference to help them write your reference letter easily.

  1. Set up your document with a header and subject line

    Begin your rental reference letter with your contact information at the top left of the page. Include a subject line indicating who the rental reference letter is for, for example, “Re: Rental Reference Letter for Joanne Smith.”

  2. Add a greeting

    A greeting is a friendly and professional way to begin your rental reference letter. You can speak directly to the property manager if you know the person’s name. It’s best to use the full name or title and last name, such as “Mrs. Franks”, to sound professional. If you don’t know the name of the property manager, you can use a generic greeting such as ” To whom it May concern”.

  3. Explain your relationship to the person requesting the referral

    The first part of the letter should explain your relationship with the person you are recommending. Detail how you know the person and how long you have known them. For example, you can write that you are the employer of the tenant applicant and that the tenant has worked for you for the past five years.

  4. Explain why this person would make a good tenant

    Write down a few qualities that would make the person you recommend a good tenant. Include only relevant information that could help the person you are sponsoring find an apartment. Use a professional tone and share your honest impression of the hire candidate.

  5. Conclude with a call to action

    Conclude your letter by inviting the property manager to contact you with further questions. You can include a closing statement, your name and the date it was written. You can also provide your signature if you are printing a hard copy letter of recommendation.


Below we have provided an example template that you can use. You can adjust the language depending on who is writing your rental reference. Once you’ve chosen who you’d like to be your rental reference, whether it’s your employer, co-worker, personal acquaintance, or someone else who can vouch for your character, send them the template and ask him to fill it. .

Remember to check everything once they send it back to you. Are there any typos? Incorrect information? Make sure there is nothing that contradicts what you put in your rental application. The last thing you want is for your rental reference to backfire and create more confusion about who you are. Request changes to your reference and you are ready to send the rental reference letter to your future landlord.

Rental Reference Letter Template

Last name

Company Name

Phone number


Your address


: State [Name]

: Postal code [Landlord’s name] Subject: Rental reference letter for

Expensive [Name] or to whom it may concern, Rental Reference Letter Template I hope you’re doing well! I am writing to you about [company name] and their credibility as a potential tenant of your rental property. I work as [Name] at

[Name] where [company name] is currently employed. [month/year employment began] was employed with [time frame]since [Name’s] and I know them since [yearly salary]. Also, I can validate

returned as [Name]. [Name] It is without any hesitation that I am writing this rental recommendation letter for

. They continually demonstrate responsibility and accountability and complete required tasks on time. They are trustworthy and honest. In addition, [Name] is always respectful to co-workers and consistently shows up on time, ready to work.

I believe that the qualities mentioned above will make [phone number] a good responsible tenant. [email]If you have any questions, please do not hesitate to contact me at


[Your Name]



Sincerely,FAQ: Rental Reference Letter

Who should I select as a reference for my rental request ? You can

select anyone you think knows you well

for your reference for rental inquiry. A former property manager is a great choice because the person can share first-hand experience with you as a tenant. Professional contacts, such as current colleagues and former employers, are also good options as they can confirm your work history and reliability. Mentors and family friends can also make good references. It’s a good idea to have several people in mind if someone can’t write the letter you’ve requested in time.

When should I submit a rental reference letter?

You must submit your rental reference letter when you submit your rental application. Submitting this letter at this time helps the property manager keep your complete application together. The property manager can easily find all relevant documents when evaluating your application and comparing it with others. When should I have my rental reference letters completed?It’s a good idea to get rental reference letters as soon as you decide you’re ready to

start your apartment search . Receiving reference letters can take time, so requesting rental reference letters in advance can minimize delays when applying for apartments. Some property managers close applications once they have found a suitable tenant. Having your rental reference letters ready before you find an apartment you like can increase your chances of getting it. Ready to start your apartment search? Search thousands of

apartments for rent on Zumper and find the one that’s right for you. The post office Rental Reference Letter Templateappeared first on

Zumpers blog.
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